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Write proposals that don't just respond — they persuade.

Drop in an RFP. Our Analyst extracts every requirement, the Writer drafts responses from your knowledge base, Reviewer, Legal, and Security catch what humans miss, and Sales sharpens the client-facing pitch — all before you read a single line.

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The Team

Analyst

Turns a 60-page RFP into a structured scoring sheet in under 30 seconds.

Decomposes the RFP into the team's evaluation map

Inputs
RFP source documents (PDF / DOCX / PPTX / XLSX)
Output
Structured requirements + R/A/G coverage scoring
Catches
Hidden SHALL/MUST clauses and scoring weights

The Analyst is the first agent to touch a fresh RFP. It decomposes the document into individually answerable sections, scores each against your knowledge base, and produces the scoring rubric the rest of the team works to.

~12s
Avg parse time
97%
SHALL/MUST recall
R/A/G
Per-section coverage
  • Classifies sections: technical, commercial, compliance, team, social value
  • Scores KB coverage per section — Red / Amber / Green with an effort estimate
  • Extracts evaluation weightings + mandatory terms into the scoring rubric
Source · BidWrite agent runs, 2026ANALYST

Writer

Drafts every section in parallel, grounded only in evidence the team can defend.

Drafts each section against the rubric the Analyst built

Inputs
One requirement + relevant KB snippets + intake brief
Output
Section draft (HTML) with KB citations inline
Catches
Coverage gaps before the Reviewer ever runs

A bid has eleven kinds of sections — executive summaries, technical approaches, pricing tables, case studies, security questionnaires. The Writer routes each requirement to a section-specific sub-prompt so exec-summary prose and security control mappings don’t get written the same way.

11
Section types
<18m
First full draft
100%
Claims cited
Source · BidWrite agent runs, 2026WRITER

Reviewer

Surfaces contradictions, weak claims, and generic phrasing before submission.

Reads the assembled draft as a senior bid director

Inputs
Full assembled draft across every section
Output
Sentence-anchored findings with severity
Catches
Contradictions, weak claims, and generic phrasing

Reviewer reads the assembled draft end-to-end — not section by section — looking for the things that lose bids: contradictions between sections, inconsistent commitments, weak win-theme reinforcement, and answers that sound polished but don’t actually address what was asked.

6.2×
More catches vs human-only
0
Disqualifications
Sent.
Anchored findings
Source · BidWrite agent runs, 2026REVIEWER

Legal

Pinpoints clause-level risk before counsel ever opens the document.

Reviews contractual, regulatory, and liability exposure

Inputs
Draft + regulatory corpus for the RFP's jurisdiction
Output
Risk findings with clause / article references
Catches
Liability exposure and IP / indemnity ambiguity

Legal references the specific clause or article behind every flag — GDPR Article 44, FAR 52.204-21, DFARS 252.204-7012 — so counsel can verify fast. Sector- and country-biased reference material means US federal bids get FAR/DFARS context and UK public-sector bids get PPN / UK DPA context.

  • Cites the specific article, clause, or rule on every finding
  • Sector- and country-aware — bias changes per RFP
  • Ranks findings blocker / note / suggestion for counsel triage
Source · BidWrite agent runs, 2026LEGAL

Security

Audits every compliance claim against framework, control ID, and certificate evidence.

Verifies every SHALL maps to a verifiable control

Inputs
Draft + control corpus (NIST, ISO, SOC, HIPAA, FedRAMP)
Output
Compliance findings keyed to control IDs
Catches
Unsupported certifications and SHALL / MUST gaps

Security verifies every SHALL and MUST requirement is addressed with a named control, certification, or compensating mitigation. It maps claims to specific control IDs across the frameworks that actually matter to evaluators.

  • Flags certifications claimed without a certificate number
  • Cross-references control IDs across ISO / NIST / SOC 2 / CAIQ
  • Sector-biased — federal leans FedRAMP + NIST, commercial leans SOC 2 + ISO
Source · BidWrite agent runs, 2026SECURITY

Sales

Drafts cover letters and exec summaries with an account-executive's instinct, not a bid writer's.

Writes the client-facing persuasion layer

Inputs
Buyer context + draft snapshot + win-theme
Output
Cover letter, exec summary, follow-up email
Catches
Generic openers and missing call-to-action

Sales writes the client-facing persuasion layer — cover letter, executive summary aimed at the economic buyer, commercial framing, and the post-submission email sequence. Lead with outcome, quantify proof, acknowledge the buyer’s stated concerns first, and close with a concrete next step.

  • Never opens with "We are pleased to submit" or "Leading provider of"
  • Reframes pricing as investment tied to named outcomes
  • Artifact-aware — cover letter vs exec summary vs follow-up each use different context
Source · BidWrite agent runs, 2026SALES

Evaluator

Roleplays the skeptical evaluator with three other bids open in adjacent tabs.

Sits in the buyer's chair and scores the bid

Inputs
Assembled draft + intake brief + win theme
Output
Section scores 1–10, ranking prediction, top fix
Catches
Sections that score below 8 — and the specific reason

The Evaluator is not a friendly internal reviewer. It plays the buyer at the scoring meeting — three other bids open, an hour to score yours, a procurement lead tapping their pen. Each section gets a 1–10 score against the rubric the Analyst built, with the exact reason for any score below 8.

1–10
Per-section score
1st–4th
Ranking prediction
1
Top-leverage change
  • Names the highest-leverage change to make before submission
  • Predicts ranking against typical competition (1st / 2nd / 3rd / 4th+)
  • For every <8 score: what is missing + what an evaluator would write in their notes + what raises the score by 2
Source · BidWrite agent runs, 2026EVALUATOR
← → · agents run independently · any order, any time

Before you submit

Score your bid before the client does

Two dedicated checks catch what evaluators will punish — before they read it.

EV

Evaluator

Buyer-side scorer

Reads your assembled draft and scores each section as the evaluator would — with three other strong bids open in adjacent tabs. You see per-section scores, predicted ranking, and the three highest-leverage changes before submission.

  • →Overall score out of 10 + predicted rank
  • →Per-section evaluator notes and what's missing
  • →Top-3 highest-leverage changes with expected lift
EV

Evidence Check

Proof over claims

Scans every draft for unsupported claims, missing certificate numbers, named capabilities without case-study references, and superlatives without proof. Each flag links to the exact sentence to fix.

  • →“Industry-leading” without citation — flagged
  • →“SOC 2 compliant” without cert number — flagged
  • →“40% faster” without source — flagged

Works with your stack

Bring your documents. We'll handle the rest.

Every format your team already uses, every agent working in parallel, every tool connected.

Document formats

6 supported

Drop in any format. We parse, extract, and normalize automatically.

PDF
Word
Excel
PowerPoint
CSV
Google Docs

AI Agents

6 specialists · growing

A full proposal team running in parallel on every bid. New specialists added over time.

Analyst

Extracts requirements

Writer

Drafts responses per section

Reviewer

Critiques & polishes

Legal

Flags contract & compliance risk

Security

Audits controls & certifications

Sales

Cover letters & client voice

Integrations

Connect your tools

Plug into the systems your team already runs on. More coming soon.

Google Drive

Sync knowledge base

Gemini AI

Powers every agent

Salesforce

Soon

Pull opportunities

SharePoint

Soon

Enterprise doc sync

Pricing

Priced to pay back on the first bid

Flat monthly. No per-seat surprises, no per-word metering.

Solo

$49/mo

For independent consultants

  • 5 active RFPs
  • Unlimited AI drafts
  • Context library
  • Word export
  • 1 user
Most Popular

Team

$99/mo

For small proposal teams

  • 25 active RFPs
  • Unlimited AI drafts
  • Context library
  • Word export
  • Up to 5 users
  • Legal & Security review
  • Priority support

Business

$499/mo

For growing firms

  • Unlimited RFPs
  • Unlimited AI drafts
  • Context library
  • Word export
  • Unlimited users
  • All review agents
  • Custom AI instructions
  • Dedicated support

Stop copy-pasting between documents

BidWrite replaces the spreadsheets, shared drives, and email chains that slow down your proposal process. Upload an RFP, let AI extract every requirement, draft responses from your knowledge base, and track progress in one workspace.

PDF

Upload and auto-extract requirements

AI

Draft, review, and refine with Gemini

KB

Reuse your knowledge across proposals

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Precision-engineered proposal intelligence.

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